(800) 774-8036

Executive Assistant

Bristol, CT
Date Added: February 10, 2020
 
We are looking for an on-site Executive Support Professionals for our client in Bristol, CT. Candidates to to have strong experience with calendaring and travel and be high energy and super enthusiastic

Duration: 6 months (Maternity leave coverage)

Description:
Our Senior Executive Support Professionals are highly-respected because their skills are quite simply, essential. You'd be a key member of a dynamic, fast-paced team that delivers the highest quality coverage of live events and studio shows to millions of sports fans around the world. In addition, you will have the opportunity to work with some of the most creative, intelligent people in the business. Join us – apply today!

This position currently reports to the Senior Vice President of Content Business Operations & Strategy. This position also supports the Vice President of CreativeWorks & MSI and Vice President CreativeWorks.

You would be responsible for the day-to-day workings of the leader and team you support. Our team creates, develops and produces the animation, music and graphic elements across all of business' live event and studio programming. We drive the elements that help differentiate business coverage, enhancing the stories within the game that heighten the drama and speak directly to the fan. It goes without saying that there will be expense reports, travel planning, hundreds of phone messages and endless calendar jockeying, but this job is very much about people. The relationship you form with the executive you support is critical, because that is what enables you to become a true partner. In addition to understanding your executive's business — and business needs — inside and out, you will also need deep knowledge of the leadership and workings of company, and of related departments across the enterprise. As the "face” of your executive within The Company, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success. Every day as an Executive Support Professional is different! On any given day you might:

• Read relevant newspapers and trade journals so you are completely immersed in the mission of the office and can inform your executive when you see something he/she should know;
• Conduct research, fact-check existing work, and prepare regular reports and summaries – you'll have tasks that you "own” completely and will provide regular assistance on others;
• Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels;
• Interface directly with other senior executives and their support teams – your ability to work well with people on all levels is a very important part of your job;
• Review your leader's schedule to build-in time for things like thinking and traveling to their next meeting;
• Understand the day's priorities so you can be strategic about how you direct phone calls;
• Schedule conference rooms, meetings and video chats;
• Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles;
• Handle extremely confidential, sensitive information, remembering we are a publicly traded company;
• Draft letters and emails on behalf of your leaders;
• Assist with on-boarding new employees – you'll be the "friendly face” that newbies count on to answer all their questions, including some veteran employees who may be senior in the organization, but new to the department;
• Manage large purchase orders and vendor contracts;
• Oversee all department orders, including office supplies, promotional items, technical equipment, gift baskets and awards.
• Work closely with the Finance group in maintaining and supporting the Department budgets, trial balances and coding;
• Mentor and train younger support professionals in hard skills like computer programs, and soft skills like teamwork;
• Plan large, high-profile events like executive Town Halls, Department Development Days, Speaker Series, department off-sites, charity events and team-building activities

Basic Qualifications:
• At least 7 years supporting a Vice President and/or equivalent experience;
• Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary;
• Desire to immerse yourself fully and learn all aspects of your executive's business;
• Ability to multi-task and prioritize deadlines/deliverables;
• Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment
• A calm head and steady hand to deal with the unexpected;
• "EQ” skills to build bridges, forge alliances and encourage people to want to work with you;
• Complete reliability handling confidential, often highly sensitive information;
• Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked;
• Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed;
• Very strong organizational skills and extreme attention to detail; and
• A highly professional demeanor, positive outlook and a can-do attitude.

Preferred Qualifications:
• Experience at The Walt Disney Company
• Experience working in a large public corporation
• Good knowledge of sports, both from a business and fan perspective

Required Education:
• Required-Bachelor's degree and/or equivalent experience

Don't delay. Join the Software Resources team today!
Software Resources specializes in connecting talented IT professionals with challenging job opportunities that transform jobs into careers.
To meet our clients hiring needs, we continuously source talented IT Professionals with all levels of expertise and in all disciplines. We offer world class major medical, dental and vision benefits, 401(k) with match, short term disability, Life Insurance and AD&D. You, our future employees, can make a tremendous difference to our company and our clients. Please apply to this job and experience the Software Resources difference. You can view all of our jobs at https://www.softwareresources.com/careers/


Company Overview
Software Resources is a national staffing and recruitment firm delivering the best candidates to our clients and the best jobs to our candidates since 1992.
We are a certified woman owned business in business to place contract, contract-to-hire, and direct-hire talent in Technology (IT, creative, marketing), finance, accounting, and executive-level positions. We serve many vertical markets including Entertainment/Media, Cruise Industry/Leisure travel, Hospitality, Government, Personal Care, Professional Services, Energy/Utilities, Security, and Financial Services.

Headquartered in Lake Mary, FL in the Orlando metro area, we have branches and sales professionals across the US. Wherever you're located and whatever the need, count on Software Resources to provide exceptional candidates who are fully vetted and ready to go. Call (800) 774-8036 or visit us online at https://www.softwareresources.com/ and leave the recruiting to us!

 

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