(800) 774-8036

Executive Assistant

Glendale, CA
Date Added: January 23, 2020
Software Resources has an immediate job opportunity for an Executive Assistant in Glendale, CA.

: 7 month(s)

Merchandise Operations and other executives on the team. Responsibilities include executive scheduling, travel, expense reports, meeting setup, event planning and other administrative support as needed. The position requires someone who has excellent verbal and written communication, pays close attention to detail, has great organizational skills, the ability to juggle multiple high priority requests and meet tight deadlines and can anticipate and prioritize to remain one step ahead. It requires a high level of integrity and discretion in handling confidential information, professional decorum to represent and interface with senior executives both inside and outside the Company.
” Manage calendar schedule and ensure executive is timely for their meetings
” Set up business travel arrangements
” Prepare executives’ expense reports and supporting documentation and purchasing requests through SAP in a timely manner
” Prepare executive meetings for connectivity (including audio and video conferencing)
” Organize Global Merchandise Operations team events, including all-hands and team building events
” Work with shared services such as facilities and IT to ensure all team needs are addressed including new hires
” Order office supplies and team equipment as needed
” Maintain good understanding of travel and expense policies and advise team
” Coordinate special activities requests coming from the team
” Attend weekly staff meetings and track action items
” Track approved time-off requests on central calendar

Basic Qualifications:
” 3+ years of experience managing senior level executives in a fast-paced, open work environment.
” Intermediate to advanced level skill with Microsoft tools (MS Office), Keynote, and SAP
” Proven ability to handle confidential and sensitive information with discretion
” Demonstrated ability to prioritize and meet deadlines in a fast-paced environment
” Demonstrated ability of detailed planning, time management and organizational skills
” Exceptional written, verbal, and interpersonal communication skills
” Ability to act as a team player and to interact with all levels of employees and clients within and outside the organization

Preferred Qualifications:
Previous Disney Exp a plus, not required.
The ideal candidate must be sharp and pay attention to details, they need to keep the executive on task; i.e. informed of upcoming meetings, calls, etc. Be able to set up meetings (group or individual) without issue, ensuring the calls and technology for the meetings set up are all taken care of, prior.

Don’t delay. Join the Software Resources team today!
Software Resources specializes in connecting talented IT professionals with challenging job opportunities that transform jobs into careers.
To meet our clients hiring needs, we continuously source talented IT Professionals with all levels of expertise and in all disciplines. We offer world class major medical, dental and vision benefits, 401(k) with match, short term disability, Life Insurance and AD&D. You, our future employees, can make a tremendous difference to our company and our clients. Please apply to this job and experience the Software Resources difference. You can view all of our jobs at https://www.softwareresources.com/careers/

Company Overview
Software Resources is a national staffing and recruitment firm delivering the best candidates to our clients and the best jobs to our candidates since 1992.
We are a certified woman owned business in business to place contract, contract-to-hire, and direct-hire talent in Technology (IT, creative, marketing), finance, accounting, and executive-level positions. We serve many vertical markets including Entertainment/Media, Cruise Industry/Leisure travel, Hospitality, Government, Personal Care, Professional Services, Energy/Utilities, Security, and Financial Services.

Headquartered in Lake Mary, FL in the Orlando metro area, we have branches and sales professionals across the US. Wherever you’re located and whatever the need, count on Software Resources to provide exceptional candidates who are fully vetted and ready to go. Call (800) 774-8036 or visit us online at https://www.softwareresources.com/ and leave the recruiting to us!

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