(800) 774-8036

Executive Assistant

Glendale, CA
Date Added: January 02, 2020
 
We are looking for an Executive Assistant for our client in Glendale, CA

Duration: 5 month(s)

Description:
• Review your leader's schedule to build-in time for things like thinking, and getting to/from meetings in our sprawling campus;
• Understand the day's priorities so you can be smart about how you direct phone calls;
• Schedule conference rooms, meetings and video chats;
• Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles;
• Draft letters and emails on behalf of your leaders;
• Prepare regular reports and summaries — you'll have tasks that you "own” completely;
• Assist with on-boarding new employees – you'll be the "friendly face” that newbies count on to answer all their questions, including many who are quite senior in the organization;
• Mentor and train younger support professionals in hard skills like computer programs, and soft skills like teamwork;
• Plan high-profile, complex events like movie premiers, product launches and offsites as well as smaller-scale gatherings such as service recognition parties
• Stay up to date with current events and especially the latest developments in the Entertainment world.

Basic Qualifications:
At least 5 years supporting a Vice President or above and/or equivalent experience;
• Sharp written and verbal communication skills, including clean grammar and a robust vocabulary;

• Ability to multi-task and prioritize deadlines;
• Strong proficiency with all types of computers, phones and office equipment;
• Mastery of Microsoft Office programs, good skills in SAP, Sharepoint and Concur;
• A calm head and steady hand to deal with the unexpected;
• Confidence to learn new programs when necessary;
• Complete reliability handling confidential information;
• Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked, to build solid inter and intra-team relationships;
• Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed;
• Very strong organizational skills and attention to detail; and
• A professional demeanor, positive outlook and a can-do attitude

Preferred Qualifications:
• Good knowledge of contract and legal correspondence preparation;
• Experience working in a large publicly-traded company
 

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