(800) 774-8036

Executive Assistant

Burbank, CA
Date Added: December 19, 2019
Duration: 1 month(s)

” Provide overall administrative support for a high-level executive including but not limited to phone support, maintaining busy calendar and day-to-day meetings;
” Interact with a wide variety of internal and external contacts on behalf of the EVP/President;
” Manage all worldwide travel arrangements and trip tracking/oversight (flight, hotel, car, meeting coordination) and all related expense management;
” Coordinate/confirm all calendar matters, including internal and external meetings, establishing conference calls, and coordinating meetings over multiple time zones;
” Track and log office submissions
” Filing, faxing, photocopying, scanning and tracking documents, data entry and word processing;
” Aggregate information in excel for reporting;
” Prepare confidential memos, correspondence, letters, business updates, meeting notes, PowerPoint/Keynote presentations proof correspondence and prepare complex reports;
” Coordinate with Executives from other studios and/or Media Companies, Representatives of clients (e.g., agents), affiliates, sponsors, executives, regulators and legislators;
” Must uphold and maintain high level of confidentiality.
” Proven ability to work within in a team and collaborate on various projects as necessary

Basic Qualifications:
The candidates must be poised, professional and confidential and not easily star struck. Industry exp is a plus, Disney exp is preferred but not required. Overtime is required on an as needed basis.
” Professional, poised, senior-level Executive Assistant with a minimum of 7 years of experience supporting senior executives within large, corporate environments;
” Bachelor’s degree, or equivalent work experience;
” Demonstrated ability to handle confidential and sensitive information;
” Advanced computer skills in MAC and Microsoft Office products, including PowerPoint, Word, Excel, and Outlook;
” Mastery of SAP processing tools, including but not limited to Travel & Entertainment Proxy (T&E), Casual Buyer (Shopping Carts & AP Uploads for P.O.s & invoice processing), Time Processor and Cost Center;
” Experience building filing systems and organizing and maintaining large amounts of data;
” Highly meticulous, extreme attention to detail, organized, approachable and friendly but assertive;
” Excellent verbal and written communication skills including demonstrated telephone etiquette skills;
” Ability to assume responsibility, function effectively in a team environment, or independently, with minimal supervision;
” Demonstrated, proactive problem-solving skills;
” Willingness to work non-standard, flexible work hours and overtime as needed; ability to serve in an "on-call capacity;
” Ability to function in a demanding environment with competing and changing priorities;
” Demonstrates the ability to assume responsibility without direct supervision;
” Increased flexibility and willingness to learn new skills;
” Ability to handle multiple concurrent tasks and constant interruptions;
” Understand and intuitively anticipate needs and demands for this key executive role.

Preferred Qualifications:
” SAP experience;
” Agency or Disney work experience a plus.

Required Education:
Bachelor’s Degree or equivalent work experience.

Don’t delay. Join the Software Resources team today!
Software Resources specializes in connecting talented IT professionals with challenging job opportunities that transform jobs into careers.
To meet our clients hiring needs, we continuously source talented IT Professionals with all levels of expertise and in all disciplines. We offer world class major medical, dental and vision benefits, 401(k) with match, short term disability, Life Insurance and AD&D. You, our future employees, can make a tremendous difference to our company and our clients. Please apply to this job and experience the Software Resources difference. You can view all of our jobs at https://www.softwareresources.com/careers/

Company Overview
Software Resources is a national staffing and recruitment firm delivering the best candidates to our clients and the best jobs to our candidates since 1992.
We are a certified woman owned business in business to place contract, contract-to-hire, and direct-hire talent in Technology (IT, creative, marketing), finance, accounting, and executive-level positions. We serve many vertical markets including Entertainment/Media, Cruise Industry/Leisure travel, Hospitality, Government, Personal Care, Professional Services, Energy/Utilities, Security, and Financial Services.

Headquartered in Lake Mary, FL in the Orlando metro area, we have branches and sales professionals across the US. Wherever you’re located and whatever the need, count on Software Resources to provide exceptional candidates who are fully vetted and ready to go. Call (800) 774-8036 or visit us online at https://www.softwareresources.com/ and leave the recruiting to us!

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